This page provides guidance for booking internal meeting space and arranging catering for committee meetings and internal events. It also includes information on booking committee meeting space at Sam Centre.

Internal Room Bookings

To submit your room booking request, please fill out the Internal Meeting Room Booking Request form below. All of the required fields in the form must be completed prior to submitting. Please note that submitting this form does not guarantee your space. 

iEvents will send a confirmation email once the booking is confirmed.

Internal Meeting Room Booking Request Form

Available Rooms

You can find a list of rooms which can be booked for internal meetings here. If you are looking to book a space that is not listed, please select 'Other' in the booking request form and specify which meeting space you are looking to book.

Last-Minute Requests

If you are requesting any last-minute day-of or week-of room bookings, please book through Stampede Reception at 403.261.0101 or reception@calgarystampede.com. 

Internal Catering

The Food & Beverage team has launched a new, rotating internal catering menu, with unique pre-set breakfast, lunch and dinner menu options for each week, on a six-week rotation. 

Rotating Menu

View the menu for each of the six weeks here, and find a calendar outlining which menu will be offered which week here. 

Catering Request Form

To request internal catering, fill out the Internal Catering Request form. All internal catering orders must be placed through the form.

Please ensure you have your room booked first, and then fill out all of the required fields in the catering request form and then click submit.

Order Details

  • Internal Catering/Rotating Menu: Orders from the internal/rotating catering menu will receive a 50 per cent discount if received by noon at least 7 full business days before your meeting. Orders placed within 7 full business days of your meeting may be declined, charged at full retail and are subject to menu availability. If attendance decreases or the event is cancelled within 4 business days, a 50 per cent charge of the menu price will be invoiced. 

     

  • External Catering Menu: Orders placed from the external catering menu will receive a 50 per cent discount if received by noon at least 10 full business days in advance. Orders placed within 10 full business days of your meeting may be declined, charged at full retail and subject to menu availability. If attendance decreases or the event is cancelled within 4 business days, a 50 per cent charge of the menu price will be invoiced. 

     

  • Bringing in Outside Food: If you plan to bring in external food to your meeting, a reminder that your meeting must be booked in an internal, non-rentable room, and that food is in compliance with our sponsorship agreements and not provided by an external catering company (with the exception of Maisie). For example, all beverages must be Coca-Cola products. The committee will also be responsible for cleaning up the space after the meeting. Spaces left in an unorderly manner will be subject to a cleaning fee. 

If you have any questions on the new processes or menu, please email ievents@calgarystampede.com. 

Sam Centre Space Bookings & Maisie Catering

Stampede volunteer committees can also book meeting space at Sam Centre and access discounted catering through Maisie Eatery.

Meeting space is available between 4 p.m. and 10 p.m., seven days a week, based on availability.

For groups of 12 to 30 people, Sam Centre offers two meeting spaces at no charge with a food order:

  • Arthur’s Hall (Separate Dining Room) — boardroom-style seating for up to 30 people
  • Vern Scown Gallery (Parade Table) — boardroom-style seating for up to 30 people

For larger groups of 31 to 150 people, Arthur’s Hall (Maisie Eatery area) is also available to book upon request for a fee.

A TV with HDMI connection can be reserved at the time of booking if your meeting requires a screen. At this time, webcams and microphones are not available, and hybrid meetings cannot be accommodated.

Please note that outside food and beverages are not permitted at Sam Centre. Maisie Eatery is the exclusive catering partner and offers a variety of discounted buffet-style menu options for committee meetings and events.

To view the full list of available spaces and food and beverage offerings, please review the Sam Centre booking package here. 

To submit a booking request, please complete the Sam Centre booking form here.

For more information, please contact Saminfo@CalgaryStampede.com.